Privacy Policy

1. Introduction
Utah Sleep Clinic (“we,” “us,” or “our”) is committed to protecting the privacy and confidentiality of your information. This Privacy Policy explains how we collect, use, disclose, and safeguard your personal and health information when you receive care or visit our website. By receiving services from us or accessing our site, you acknowledge the practices described in this Policy.

2. Scope
This Policy applies to all personal information we collect from patients, prospective patients, website visitors, and any other individuals whose information we handle in connection with our services. It covers both health-related information (protected health information) and other personal data.
Because we are a health care provider, certain health information qualifies as “protected health information” (PHI) under HIPAA and related laws.

3. Types of Information We Collect
We may collect:

  • Identifying information: name, date of birth, address, telephone number, email address.
  • Health and medical information: sleep study results, diagnoses, treatment plans, test/lab results, medication information.
  • Insurance and payment information: insurance carrier, policy number, guarantor, billing address.
  • Website/portal use information: IP address, device type, browser type, pages visited, cookies and tracking technologies.
  • Any other information you provide to us (e.g., during appointment scheduling, intake forms).

4. How We Use Your Information
We use your information to:

  • Provide you with medical evaluation, treatment, and follow-up care.
  • Process payments and manage billing.
  • Operate, manage, and improve our business, including quality improvement, training, auditing.
  • Communicate with you (appointment reminders, test results, referrals).
  • Comply with legal and regulatory obligations (e.g., public health reporting, law enforcement).
  • Provide and maintain our website and patient portals.
    We will only use and disclose your PHI as permitted by federal and state law, including HIPAA, which allows uses for treatment, payment, and health care operations.

5. How We Disclose Your Information
We may disclose your information:

  • To other healthcare providers involved in your care (referrals, consultations).
  • To insurers, billing services, and payment processors.
  • To our service providers (business associates) who perform functions on our behalf under contract and are bound to protect the information.
  • When required or permitted by law (for example: public health authorities; judicial or administrative proceedings).
  • With your written authorization, for other purposes (e.g., marketing, research) not otherwise authorized by law.
    We limit disclosures to the “minimum necessary” consistent with legal requirements.

6. Your Rights Regarding Your Health Information
Under HIPAA and applicable state laws, you have rights including:

  • The right to access and obtain a copy of your health information.
  • The right to request corrections to your health records.
  • The right to receive a Notice of Privacy Practices (which this Policy satisfies) and to be informed how your information is used/disclosed.
  • The right to request restrictions on certain uses/disclosures of your health information (though we are not always required to agree).
  • The right to receive an accounting of certain disclosures of your health information.
  • The right to file a complaint if you believe your privacy rights have been violated.
    If you would like to exercise any of these rights, please contact our Privacy Officer (see Section 10).

7. Data Security and Retention
We implement appropriate administrative, physical, and technical safeguards to protect your information from unauthorized access, use, or disclosure.
Your information is retained for the period required by law and our internal policies, after which it is securely disposed of.

8. Website, Cookies and Third-Party Analytics
When you use our website or patient portal, we may collect information via cookies, web beacons, and analytics tools to improve performance and usability. We may disclose aggregated, non-identifiable data to third-parties. Please note that use of our website does not replace a medical consultation.
If you have concerns about cookies or tracking, most internet browsers allow you to block or disable them (however, that may limit functionality of our site).

9. Minors and Parental Access
For patients who are minors, parents or legal guardians have rights to access health information, subject to applicable laws and limited exceptions. We follow state and federal requirements regarding access and privacy for minors.

10. Contacting Us / Privacy Officer
If you have questions, want to exercise your rights, or wish to file a complaint, please contact:
Privacy Officer
Utah Sleep Clinic
7138 S Highland Dr Ste 215
Salt Lake City, UT 84121

801-406-9505
info@utahsleepclinic.com

You also have the right to file a complaint with the U.S. Department of Health & Human Services, Office for Civil Rights.

11. Changes to This Policy
We may update this Privacy Policy at any time. When we do, we will revise the “Effective Date” at the top and make the updated policy available on our website. We recommend you review this Policy each time you visit our site or receive services.

12. Additional State Law Notice
In addition to federal rules (such as HIPAA), we comply with applicable state privacy and health information laws. Some state laws may impose more stringent requirements than federal law.

13. Use of This Site Doesn’t Create a Patient-Provider Relationship
Merely visiting our website or contacting us via the site does not create a provider-patient relationship. For evaluation and treatment, you must schedule an appointment according to our usual processes.

14. Marketing and Research
We will not use or disclose your PHI for marketing purposes without your explicit authorization. Any research uses of your data will be subject to consent or applicable regulatory standards.

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